Administrator / PA S011608

Office Administrator / PA – Athlone

Salary €35k plus benefits

Our client are leaders in their sector and are now looking for an Office Lead / PA to provide autonomous, high-quality support to the Management Team and other staff, covering a variety of responsibilities and be responsible for all office management activities.

Main Duties:

• Be the first point of contact for welcoming and attending to visitors needs and be an ambassador for the company

• Arrange and co-ordinate internal and external meetings or video conferencing

• Assist the management team with travel requirements, including flight bookings, hotel reservations and all other travel related administration.

• Monitor and control the follow up of action points.

• Coordinate and manage the facilities and services for the office – including liaison with third party providers

• Manage ID tags, issuing ID badges for permanent/fixed term employees

• Provide support to other areas of the business as required

• Support the business in office/building requirements as needed

• Look after facilities across the business including gas/electric, pest control and cleaning suppliers

• Set up new accounts where needed (i.e. stationary, cleaning contracts)

• Assist the General Manager with various tasks

• There is a requirement to travel to external meetings on occasions

Requirements:

• Qualification in business administration or similar an advantage

• Minimum of 3 years solid experience of working in an Office Administration / Exec PA role essential        

• Experience of supporting multiple stakeholders essential

• Experience of working in a customer care, healthcare or patient focused environment desirable

• Ability to take meeting notes and minutes

• Excellent IT skills, including the ability to generate reports and us web, email, spreadsheets and other software applications.

• A proven self-starter

• Have effective interpersonal organisational and communications skills

• Ability to work effectively within a team as well as independently

• Excellent analytical and numerical skills

• Good planning and organisations skills and ability to meet strict deadlines

• Knowledge of event organisation

• Good attention to detail

• A personable and credible ambassador for the company

• Comfortable to take leadership

• Ability to show flexibility and adaptability to changing workloads with the ability to manage your workload

• Discretion and confidentiality

• Demonstrates drive, commitment and a desire to learn and progress

• Passionate and entrepreneurial

• Positive mental attitude

• Ability to travel – Driver‘s licence required

For more information please send your CV to Carol in confidence through the link.

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