Administrator S011159

Admin & Secretarial | |
JOB TITLE:Administrator S011159
REF NUMBER:Administrator S011159

Administrator for medical clinic, Dublin 18


Ref: S011159


Our client are a well-established private medical organisation who are looking for a corporate Administrator to join their team to cover maternity leave.

This role may suit candidates coming from a hotel reception or clinic reception background.

Salary: €30,000-35,000 per annum depending on experience

Clinic is open: 8am – 6.00pm

Working hours:

Shifts: 8am-4pm, 9-5pm or 10am-6pm

Full time, 37.5 hours per week. 8-hour shifts with 30-minute lunch break. Monday – Friday with 1 Saturday per month. Saturdays are rotated and time in lieu is given for Saturdays worked. The Clinic is closed on Bank Holidays.


As an Administrator, duties and responsibilities would include:

  • Working as a part of the administration team to provide support to patients & other members of the clinic team as required

  • Greeting patients as they check in for their appointments/ procedures

  • Answer patient‘s enquiries by phone, email and internal system

  • Respond/follow up with patient enquiries/queries in a timely manor

  • Scheduling appointments such as general check-ups/post op appointments, initial assessments and surgical bookings (as requested by the medical team or the patient)

  • Give patients the necessary information in relation to their procedure or appointments such as pre & post operative instructions, cost and duration of appointment

  • Scanning & attaching consent forms or referrals to the patient‘s file

  • Emailing consent forms to patients that can be signed remotely using DocuSign

  • Making new files/Inserting patient demographics & attach medical history forms to the patients file with the aid of IT system

  • Setting recall reminders for future appointments

  • Be the line of communication between patients and the medical team for queries

  • Typing and editing of letters and referrals

  • Arranging for referrals to be reviewed by the medical team & contacting patients to arrange appointments or give recommendation as per the medical team

  • Taking payments for procedures & consultations

  • Completing medical insurance forms for procedures performed at the clinic

  • Collect incoming and frank outgoing post

  • Monitor Healthmail for referrals and correspondence from other medical professionals

  • Place orders as required (stationary, water & arrange couriers for collection of packages)

  • Prepare surgery lists (arrival times, surgery type, procedure codes & cost etc)

  • Daily/weekly banking



  • Strong MS Office skills – excellent IT skills.

  • Medical administration experience a distinct advantage.

  • Excellent presentation.

  • A personable and patient attitude.

  • Professional demeanour.

  • Experience in a corporate environment.

  • Excellent administration and communication skills.

  • Excellent attention to detail

  • Excellent attention to detail

  • Strong service ethic



For more information please send your CV to Carol in confidence through the link.


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Administrator S011159

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