Fleet Administrator S011382

Admin & Secretarial | |
JOB TITLE:Fleet Administrator S011382
REF NUMBER:Fleet Administrator S011382

Job Title: Fleet Administrator

Location: Dublin 18

Salary: €33-36K DOE, plus 3k end of year bonus

Full time permanent position


Ref: S011382


About Us:

This role is with our client, a large multinational and is based in their state-of-the-art offices in Dublin 18


This role will provide administrative support within a team structure. It is a customer/supplier interfacing role.

You will provide full administrative support and work in line with detailed processes and procedures to ensure the provision of excellent service levels to both internal and external clients.

You will provide support to the team with all day to day and project requirements, including data updates and analysis, logistical and planning requirements and updating systems.


Your main responsibilities will include:

  • Day to day administration point of contact within the team

  • Proactively working on scheduled events and daily/weekly/monthly tasks

  • To provide accurate and consistent responses in line with agreed timelines

  • Dealing with day-to-day enquiries via phone and email

  • Managing email queries through the dedicated team inbox‘s

  • Provide administrative support to the team including but not limited to fuel cards, toll tags, arranging vehicle collections & hire cars, fines processing, road tax, new vehicle ordering & deliveries and GPS management

  • CVRT Administration – liaising with Technical Managers and Suppliers ensuring all vehicles are legal and road worthy and managing weekly & monthly reports

  • Administration – daily management of system changes required – location movements, cost centre changes, mileage updates, management of pool and surplus fleets etc.

  • Pool Vehicle Management

  • Updating systems and data entry

  • Attending regular team meetings – managing meeting minutes and actions required

  • Respond to all information requests in a timely and professional manner

  • Liaising with other departments to resolve various issues

  • Ensure that all procedures and processes are adhered to

  • Undertake any reasonable role related duties which may be required from time to time.

  • Achieve team goals and to achieve individual targets


Requirements or Skills:

  • Motor/fleet industry/customer service experience essential

  • Must have at least 2 years‘ experience in an administrative role

  • Excellent Excel skills

  • Excellent communication skills, both written and verbal along with a polite, friendly and diplomatic manner

  • Strong customer service skills

  • Must have strong attention to detail and display a high level of accuracy

  • Computer literate with an excellent knowledge of Microsoft Excel, Word, PowerPoint & Outlook

  • Good team player – must enjoy being part of, and actively participating in a team environment

  • Good interpersonal skills and have an ability to build rapport with stakeholders at all levels

  • The ability to see issues through to completion and work to deadlines

  • Ability to think and take initiative, identify inefficiencies and have the confidence to make decisions when required

  • Customer driven with the ability to deal and build relationships with individuals at all levels of the business

  • Good time management skills, managing fluctuating workloads & organisation and prioritisation of daily tasks

  • Must be seen to be calm and assured under pressure

  • Must be seen as positive and enthusiastic demonstrating a “can do” attitude

  • This role would suit an organised and ambitious candidate



For more information please send your CV to Carol Cantwell in confidence through the link.


If you are living in Ireland and hold a VALID WORK PERMIT, please feel free to contact us directly. However, if you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.

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Fleet Administrator S011382

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