Governance Administration Officer S011246

Admin & Secretarial | |
JOB TITLE:Governance Administration Officer S011246
REF NUMBER:Governance Administration Officer S011246

Job Title: Governance Administration Officer

Salary: €30-34K DOE

Location: Dublin City Centre – Hybrid


Ref: S011246


Benefits: include; pension scheme, health insurance and additional annual leave



Description of Role:


Our client, a charity organisation, and are now seeking Governance Administration Officer to join their team. This role is based in Dublin city centre.

The successful candidate will work closely with the Management Team and report to the Head of Governance and Strategic Initiatives. He/she will provide administrative and company secretarial support to the organisation.



  • Educated to degree level or significant equivalent work experience

  • Minimum 5 years in a similar role, ideally within a charity organisation or similar

  • Must have a minimum 2 years relevant work experience

  • Meticulous- paying great attention to detail and accuracy in text, numbers and graphics

  • Excellent planning, co-ordination, delegation, and prioritisation skills

  • Demonstrable experience in working with confidential information

  • Good strategic thinking skills

  • Excellent communication, writing and team-working skills

  • Proven track-record in a fast-paced work environment with the ability to plan, prioritise and deliver under pressure

  • Team-player, prepared to get involved in a range of activities

  • Excellent numeric skills, including proven understanding of financial management Desirable.


Key Duties & Responsibilities:

  • Provide administrative support to the Management Team including co-ordinating meetings, setting agendas, taking minutes, and tracking and following up on agreed actions and support the Management Team with internal communications.

  • Supporting Boards and management on company secretarial work facilitating the development and implementation of processes to support good governance and ensure that board members are presented with up-to-date information in advance of meetings.

  • Support the Group with UK and Irish governance, including scheduling of meetings, minute taking and other related fora as requested.

  • Maintain accurate governance records, including charities‘ records on Companies House, Charity Commission, Charities Regulator and Companies Registration Office in the relevant jurisdictions. Ensure all confirmation statements are submitted on time and submit returns for lobbying in Ireland.

  • Assist in the future planning for subsidiaries within the group, including the closure of entities.

  • Support the board and its committees in fulfilling their responsibilities and following best practices.

  • Support the Chairs through the board development process, including trustee recruitment, inductions and arranging training where necessary. Ensure accurate and up-to-date membership records are maintained.

  • Advise colleagues on the Memorandum and Articles of Association.

  • Implement governance related systems and roll-out of same to staff and board members in conjunction with ICT.

  • Support in the development of Governance and relevant compliance documents and the development of a Governance Manual

  • Assist with Internal and External audit requests as required.

  • Develop, administer and monitor the Corporate Compliance Calendar.

  • Support the CEO on all matters and queries related to the governance of the organisation.



For more information please send your Carol Cantwell in confidence through the link.


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Governance Administration Officer S011246

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