Office Manager S010728

Admin & Secretarial | |
JOB TITLE:Office Manager S010728
REF NUMBER:Office Manager S010728
SALARY:Don't advertise

Office Manager – South County Dublin

Salary: Depending on experience plus an excellent package of benefits

The Opportunity:

We have a fantastic opportunity for an Office Manager to join our client‘s team.

The successful candidate will be part of a high-challenge, high support team while ensuring the smooth running of the office.

You will need to bring a highly collaborative way of working and a drive to get the work implemented and communicated. You must demonstrate passion for always delivering a high-quality employee experience.


Please note that this is an office-based position, not a hybrid role. The person will be required to work 5 days a week onsite in their offices in South County Dublin.


Skills and Experience Required:

  • The successful candidate must have at least 5-10 years‘ previous experience working in a busy office environment, with at least 5 years at office management / executive support level.

  • Experience working in a large tech company would be a distinct advantage.

  • Experience in supporting a senior management team is required.

  • Health and safety experience required.

  • Adaptable and flexible under pressure while maintaining a calm approach.

  • High degree of initiative, discretion, and confidence with the ability to pick things up quickly.

  • Excellent communication and interpersonal skills with a proven ability to interact at a senior management level.

  • Advanced Microsoft Office skills in particular Word, Excel and PowerPoint and the ability to research and learn new technology as required.

  • High tolerance for fast pace, change and ambiguity.

  • High attention to detail and concern for order and quality, providing a highly structured and organized approach.

  • Ability to work effectively in a geographically dispersed team.

  • Well presented, well-spoken and able to represent the company in a personable and friendly manner, upbeat and positive with high energy

  • Strategically minded, with a forward-thinking approach

  • You must be highly organised with excellent communication skills.

  • Focused with the ability to work in a fast-paced environment.

  • You must have the ability to work on your own initiative, take ownership of tasks and be accountable.



How you will make a difference:


Office Management responsibilities:

  • Working closely with all colleagues to ensure the smooth running of the office environment to a very high standard.

  • Management of the office meeting room booking system and stationary supplies.

  • Directing, coordinating, and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling.

  • Provide visitors to the office with support and guidance in line with core values.

  • Calculating and comparing costs for required goods or services to achieve maximum value for money.

  • Processing invoices and managing office budgets.

  • Implementing and maintaining procedures/office administrative systems.

  • Organising office and process induction for new employees.

PA responsibilities:

  • Organising meetings and managing databases.

  • Preparing letters, presentations, and reports for the executive team.

  • Attending meetings with senior management and taking minutes.

  • Assisting in the organisation of company events and conferences.

  • Providing extensive international travel and diary management, including changing requirements at short notice with accurate calendar updates.

  • Dealing with correspondence, complaints and queries on behalf of the executive team.

  • Other ad-hoc research projects and administrative needs.

Facilities responsibilities:

  • Working closely with internal stakeholders to ensure the successful coordination and management of contractor work, minimising disruption to colleagues while work is ongoing.

  • Managing the aesthetics of the office: cleaners, lighting etc.

  • Ensuring best allocation and utilisation of space and resources for all colleagues.

  • Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.

  • Manage carparking allocation.

  • Manage hot desk system.

Health and Safety responsibilities:

  • Ensuring the building meets health and safety requirements and that facilities comply with legislation.

  • Ensuring that health and safety policies are up to date.

  • Ensuring the security and safety of all colleagues and guests by continually assessing risks internally and externally.

  • One on one new hire risk assessments.



Our client are committed to :

  • Work life Balance

  • Great colleagues

  • Friendly Place to work / great atmosphere

  • The opportunity to use your problem-solving abilities within a fast-paced environment

  • Flexibility

  • Diversity


Please apply in confidence to Carol in RecruitmentPlus via this advert or email:




Office Manager S010728

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