Office Manager S010728

Office Manager – South County Dublin

Salary: Depending on experience plus an excellent package of benefits

The Opportunity:

We have a fantastic opportunity for an Office Manager to join our client‘s team.

The successful candidate will be part of a high-challenge, high support team while ensuring the smooth running of the office.

You will need to bring a highly collaborative way of working and a drive to get the work implemented and communicated. You must demonstrate passion for always delivering a high-quality employee experience.

Please note that this is an office-based position, not a hybrid role. The person will be required to work 5 days a week onsite in their offices in South County Dublin.

Skills and Experience Required:

• The successful candidate must have at least 5-10 years‘ previous experience working in a busy office environment, with at least 5 years at office management / executive support level.

• Experience working in a large tech company would be a distinct advantage.

• Experience in supporting a senior management team is required.

• Health and safety experience required.

• Adaptable and flexible under pressure while maintaining a calm approach.

• High degree of initiative, discretion, and confidence with the ability to pick things up quickly.

• Excellent communication and interpersonal skills with a proven ability to interact at a senior management level.

• Advanced Microsoft Office skills in particular Word, Excel and PowerPoint and the ability to research and learn new technology as required.

• High tolerance for fast pace, change and ambiguity.

• High attention to detail and concern for order and quality, providing a highly structured and organized approach.

• Ability to work effectively in a geographically dispersed team.

• Well presented, well-spoken and able to represent the company in a personable and friendly manner, upbeat and positive with high energy

• Strategically minded, with a forward-thinking approach

• You must be highly organised with excellent communication skills.

• Focused with the ability to work in a fast-paced environment.

• You must have the ability to work on your own initiative, take ownership of tasks and be accountable.

How you will make a difference:

Office Management responsibilities:

• Working closely with all colleagues to ensure the smooth running of the office environment to a very high standard.

• Management of the office meeting room booking system and stationary supplies.

• Directing, coordinating, and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling.

• Provide visitors to the office with support and guidance in line with core values.

• Calculating and comparing costs for required goods or services to achieve maximum value for money.

• Processing invoices and managing office budgets.

• Implementing and maintaining procedures/office administrative systems.

• Organising office and process induction for new employees.

PA responsibilities:

• Organising meetings and managing databases.

• Preparing letters, presentations, and reports for the executive team.

• Attending meetings with senior management and taking minutes.

• Assisting in the organisation of company events and conferences.

• Providing extensive international travel and diary management, including changing requirements at short notice with accurate calendar updates.

• Dealing with correspondence, complaints and queries on behalf of the executive team.

• Other ad-hoc research projects and administrative needs.

Facilities responsibilities:

• Working closely with internal stakeholders to ensure the successful coordination and management of contractor work, minimising disruption to colleagues while work is ongoing.

• Managing the aesthetics of the office: cleaners, lighting etc.

• Ensuring best allocation and utilisation of space and resources for all colleagues.

• Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.

• Manage carparking allocation.

• Manage hot desk system.

Health and Safety responsibilities:

• Ensuring the building meets health and safety requirements and that facilities comply with legislation.

• Ensuring that health and safety policies are up to date.

• Ensuring the security and safety of all colleagues and guests by continually assessing risks internally and externally.

• One on one new hire risk assessments.

Our client are committed to :

• Work life Balance

• Great colleagues

• Friendly Place to work / great atmosphere

• The opportunity to use your problem-solving abilities within a fast-paced environment

• Flexibility

• Diversity

Please apply in confidence to Carol in RecruitmentPlus via this advert or email: carol@rplus.ie