Receptionist / Administrator S11897

Job Title: Reception/Admin Assistant

Salary: €45-48K

Location: Rathcoole (own transport needed) would suit potentially if based in Naas, Saggart, Citywest, Kildare

Ref: S11897

Description of Role:

As a member of the team, you will be responsible for providing front office support & admin support at Head Office. Hours Mon-Friday 8.30am-5.30pm

• Provision of a warm and professional front of house service.

• Day to day operations of a busy office including dealing with incoming calls, emails and office queries from the team.

• Developing and organising administrative activities

• Organising meeting invites.

• Assistance with meeting refreshments

• Providing admin support to the Leadership team as required.

• Deal with third party vendors/contractors/suppliers.

• Manage office supplies.

• Other ad-hoc duties as required

• Point of contact for ordering incidentals across the full site e.g. uniforms for new starters, smaller items required for premises

• Booking and arranging lunches as relevant for meetings and visitors

• Welcome visitors and ensure they follow correct procedures when on site

• Using a variety of software packages including the full Microsoft suite.

• Booking transport and accommodation and arranging appointments for staff members.

• Facilities organisation.

• Diary Management.

• Supervision of external cleaning operators

• Continually focus on performance management

• 5+ year‘s experience in similar role.

• Ability to communicate both internally and externally to a high standard

• Strong organisational skills are essential

• Ability to influence a variety of stakeholders

• Ability to apply integrity and good practice across all activities and initiatives.

Skills:

• Demonstrate behaviour in accordance with Business Ethics and Protection policy in all company business dealings and decisions.

• Ability to work in a fast-paced environment handling multiple tasks taking ownership end to end.

• Takes initiative, is a resourceful and innovative problem solver

• Self-motivated and self-driven, possess excellent verbal and written communication skills and enjoy working as part of a small entrepreneurial team.

• Advanced knowledge of full Microsoft suits – Excel, word, powerpoint, outlook

• Proven ability to manage time and workloads for maximum efficiency.

• Team player and enjoy working with & supporting colleague

For more information please send your CV to anne@rplus.ie in confidence through the link.

If you are living in Ireland and hold a VALID WORK PERMIT, please feel free to contact us directly. However, if you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.

Recruitment Plus is not in a position to respond to each individual application due to the high volume of submissions. We will only contact those candidates whose CV matches the criteria for the vacancy.

Thank you for your patience.

For details on our privacy policy please click here: https://www.recruitmentplus.ie/privacy-policy/