Programme Administrator S011821

Programme Administrator / Coordinator – Sandyford, Dublin 18

Salary: €45k plus pension and healthcare

Office based role – parking provided

Our client is a representative and advocacy group working with schools across the country.

Profile:

Experienced, detail-orientated administrator with a track record in co-ordinating projects and managing financial records. The successful candidate will have strong inter-personal skills, comfortable engaging with third parties for the purposes of procurement of goods and services, planning and onboarding; with colleagues to deliver projects; and with auditors who oversee the scheme. This role requires a strong focus on accuracy, gathering information, the maintenance of records and meeting deadlines.

Qualifications & Experience Candidates must have:

• A minimum of 5 years‘ experience in an administration role.

• Experience and proficiency in Microsoft Office and managing data and online information portals.

• Experience dealing with invoices and EU funded programmes is a distinct advantage.

• Excellent oral and written communication skills.

• The ability to work on their own initiative and unsupervised, but also in a busy team environment.

• Excellent attention to detail.

• The ability to manage multiple tasks.

• A positive can-do attitude.

• Experience within the public sector, charity or similar organisation an advantage.

Responsibilities:

• This role will involve the day-to-day coordination of the scheme in Ireland.

• Developing and maintaining strong relationships with suppliers and schools.

• Managing day-to-day interaction and communication between schools and suppliers through phone and email enquiries.

• Facilitating an efficient invoicing process with suppliers nationally.

• Managing online portal, provide support to third party users and liaise regularly with IT Support to resolve technical issues & updates when required.

• Supporting the Programme Manager in delivering communications to schools including direct mail and online resources.

• Ensuring the completion of all paperwork and documentation in relation to EU funding and liaising with the accounts department on an ongoing basis.

• Feeding into the planning of the roll out of the programme in conjunction with the programme manager and various service providers.

• Managing the service providers and liaising on issues that arise during the running of the scheme.

• Managing the Quarterly Claims Process.

• Liaising with key stakeholders on implementation of the programme, including responding to various queries.

• Preparing various invoices and claims for submission to Department of Agriculture, Food and the Marine (DAFM).

• Preparing reports/statistics as required.

• Supporting the pilot testing of any new elements of the scheme.

• Managing internal quarterly audits of subsidy claims.

• Supporting external audits with information required.

For more information please send your CV to Carol in confidence through the link.

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