Dispatch Coordinator S11903

Job Title: Dispatch Administrator

Salary: Competitive

Job Type: Permanent    Location: Monaghan        Ref: S11903

RecruitmentPlus on behalf of our client have an excellent opportunity to join a growing business as Dispatch Administrator. This is a busy role communicating with a range of clients and colleagues daily across sales, production and logistics.

Working in office 5 days Monday to Friday 8.30am-5pm.

Requirements:

• Prior experience in a similar admin, sales, dispatch or transport scheduling role.

• Strong organisational and planning skills with the ability to manage multiple priorities in a fast-paced environment.

• Excellent communication skills, both verbal and written, with the ability to liaise effectively with customers, sales teams, production staff, and hauliers.

• High level of attention to detail and accuracy in order processing and scheduling.

• Ability to work effectively both independently and as part of a team, using own initiative.

• Good IT skills, including experience with Microsoft Office (particularly Outlook and Excel).

• Ability to remain calm under pressure and respond positively to changing priorities.

• Strong customer service focus with a problem-solving mindset.

• Flexibility to provide cover for colleagues and adapt to changing business needs.

Key Duties & Responsibilities:

• Receive and process sales orders via telephone and email in an accurate and timely manner.

• Plan and schedule deliveries to meet customer requirements while maximising transport efficiency.

• Liaise with customers and external sales representatives to consolidate orders, fill loads and ensure optimal lorry utilisation.

• Allocate loads to approved hauliers and manage daily transport schedules.

• Dispatch loads in line with production availability and delivery priorities.

• Work closely with Production team to coordinate production schedules, dispatch plans, and stock requirements.

• Maintain and manage customer standing orders, ensuring accuracy and continuity of supply.

• Proactively communicate with customers and sales staff regarding delivery challenges, delays, or stock issues.

• Ensure compliance with policies, procedures, and all relevant transport, health, safety and environmental standards.

• Provide cover for colleagues within the department as required to support business continuity.

• Collaborate effectively with team members to ensure the smooth day-to-day operation of the Sales and Dispatch function.

• Carry out additional duties as assigned by management in support of business needs.

• Maintain confidentiality and act in accordance with company policies at all times.

• Participate in training and development activities as required.

If you have the relevant qualifications and experience and are interested in this position, please apply now and Ciara who is based in our Northeast office will be in contact if you are suitable.

If you are living in Ireland and hold a VALID WORK PERMIT, please feel free to contact us directly. However, if you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.

Recruitment Plus is not in a position to respond to each individual application due to the high volume of submissions. We will only contact those candidates whose CV matches the criteria for the vacancy. Thank you for your patience.

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